If you store a file in a Teams channel, only people who are members of that Team can see it. This is usually the right behaviour — but it means Teams isn’t the right place for organisation-wide documents like HR policies or shared reference materials. Those belong on a SharePoint site where access can be managed separately.
If finding a file takes longer than a Google search, something upstream needs fixing
A well set-up SharePoint means most files take seconds to find — search by content, follow a shared link, or filter by a metadata column. If your experience is closer to drilling through eight levels of folders and hoping for the best, that's not how it's supposed to...
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